Asset Register

Asset Register

Kashflow users now have an Asset Register so you can keep track of all assets (vehicles, computers, etc) that your business purchases. The Asset Register also automatically works out depreciation for you and makes the relevant accounting entries.

Assets can be divided into different categories. These categories are set up in Settings -> Asset Register Categories

You can view the Asset Register and add items to it under the Tools & Reports tab.

This is another useful addition to kashflow - all designed to make our lives a little easier. 

See and download the full gallery on posterous

Security questions answered on Kashfow

Security 

We know that security is a primary concern for any business when it comes to storing and sending sensitive information on the internet. For that very reason we employ SSL encryption techniques. This is the same method of encryption used by banks for their online banking systems and by ecommerce websites that take credit card information. 

Once you are logged in to your account all data transferred between the server and your computer is encrypted so that it can’t be read by anybody else. 

We also employ additional security methods during the log on process to make sure that any virus or other rogue software on your computer isn’t able to detect your login details. In terms of physical security – the servers that run the KashFlow application are housed in a highly secure facility in the Western area of London and in the North of England. The servers have the protection of security barriers, 24x7x365 monitoring by on-site personnel to include visual verification of all persons entering the building, CCTV video camera surveillance and a security breach alarm provides the control room with information. 

Access to the buildings, data floors and server area is via individually programmed Proximity Access Cards (PAC), usage of the PAC is logged centrally by time and date. The cards cannot be used by anyone else, whenever someone swipes their card tag over the sensors to gain access to the building, their digital photograph will be displayed on our security systems which are continuously monitored by our on-site technicians. The technicians will then verify the information and only when satisfied, allow access. 

To ensure that nobody else using your computer can access your information, please make sure that whenever you are finished using the system you click on the ‘Log Out’ button located at the top right of the screen. For your security we will automatically log you out of the system if there is no activity for 60 minutes. 

If you have any specific concerns regarding security we will be happy to address them. 

Please contact support@kashflow.co.uk with your questions. 

Stock Control for small business

Stock Control for small business

Do you need your accounts package to track your stock in your small business. But in a very simple way. Kashflow has the perfect system to do this. You need to set the stock up in the package, which is not too difficult. Kashflow has the perfect online accounting system - designed for business owners not accountants.

Automatically decreasing stock levels When you next raise an invoice and add one of your sales types which has Stock control enabled, the stock level for that item will be decreased by whatever quantity you set on the invoice.

Automatically increasing stock levels When you set the level in stock for a sales type you’ll see an option marked “Increment Stock levels on purchase”.  Next to which is a drop down list of all of your outgoing types (Purchases tab – Outgoing Types). 

If you would like stock levels automatically incremented when you buy in the product, you’ll need to have the product set up as an Outgoing Type and select that outgoing type in this drop down list. 

Then, when you record a new receipt under the Purchases tab and select that outgoing type, you’ll be asked to confirm the goods have been received. 

When you click the “Receive Goods” button the stock levels will be increased by the quantity on the receipt   

Give Kashflow a test drive. FREE no credit card required for 60 days. This will give you plenty of time to test if this works for you. 

More info about Kashflow   

Receipt bank - receipts solution for small business

This is a pretty interesting web site, for those of you that still wish to stick to sending piles of receipts to your accountant.  Not sure how long this site has been around - but may just interest to some of you.

Link   http://www.receipt-bank.com

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Take away the hassle of dealing with receipts!

• Save time - no more data entry!

Save money - the cheapest way to process your receipts!

Safe storage - your scanned receipts are stored securely but easily accessible!

• We convert your receipts into useful data!
• We securely store your scanned receipts!
• We enable your receipt data to go where ever it needs to go!

• We can process your receipts in whatever language they are in: Français, Deutsch, Español, 日本語, 中文, العربية
• We can process your receipts in whatever currency they are in: £, $, €, ¥!

Iphone app for kashflow

Introducing QuickSnap – Single-Purpose IPhone App For KashFlow

When I talked about our iPhone app, the one feature I’d harp on about the most was the ability to take a snapshot of a receipt and get it into KashFlow in a few taps. So I could get out of a taxi or pay a bar bill and immediately have the scanned receipt in KashFlow.

The problem was that as the app does so much more than this, it was more taps/data entry than is ideal.

So in talking to the great iPhone developers we work with, we came up with a plan: a single-purpose app optimised specifically for getting receipts into KashFlow.

The result is QuickSnap, now available in the app store.

First, the set-up: Create a supplier in your KashFlow account, perhaps called “Unprocessed Receipts”. Then add a new nominal code (or Outgoing Type) , perhaps called “Misc Expenses”

Then fire up the app and in the settings screen you choose the supplier and code you just created and also enter your name. Your app is now configured for use.

When you fire up the app you’ll have the option to use an existing photo or shoot a new one.
You can then(optionally) enter a description for the receipt.
Tap to send to KashFlow and  a new receipt is created against the selected supplier and code.
The description you entered is used as the description followed by your name in brackets – so you can have multiple people using the app without back office confusion.
Your snapshot is attached to the receipt so when you are ready you can sit down and fill in the details.

Beautiful.

Note: when you tap to send to KashFlow, you get to chose the size of the image. Some users are reporting problems using the larger options. Let us know if you have this problem so we can get it fixed.

Note 2: Before you ask, no – no plans to do a version of this or our main app for Android just yet. But we are getting a *lot* of requests, so may well do so at some point.

http://blog.kashflow.com/2010/10/26/introducing-quicksnap-single-purpose-iphone-app-for-kashflow/comment-page-1/#comment-47958

Kashflow's amazing technical support system

I love this post from Kashflows blog. Should I ever need to call customer or technical support - I will have this picture in my mind!!

The Support Dashboard

As our customer base as grown substantially this year, and continues to do so every month, so does the demand on our support team.

I needed a way to be able to closely monitor the current state of support without having to continuously log in to the support system.

So what we came up with is the Support Dashboard. This is displayed on a big LCD screen perched on top of a filing cabinet that’s visible from everywhere in the office. Visitors to the office always comment on it.

A green light means all is well.
An amber light means someone has been waiting for a reply to their support ticket for more than 30 minutes.
A red light means someone has been waiting more than an hour – if it ever goes red then it’s all hands on deck until it’s green again.

As you can see in the photo, it’s currently green. But when it goes amber or red it lists the ticket subject line, how long the customer has been waiting and who (if anyone) the ticket is assigned to.

http://blog.kashflow.com/2010/09/15/the-support-dashboard/

Attention all Entrepreneurs or Owners of a new Business

Attention all Entrepreneurs or Owners of a new Business

Do you wish you could afford an accountant?  Or a Bookkeeper?

Do you wish accounting programs were easier to use

or

Have you battled with Sage or other programs and wish you hadn’t bothered?

Wish you could get a decent program that works on a Mac?

Look no further.

Accounting software designed for small businesses, not their accountant

Now you can. For all businesses there is an online accounts program for you – that can produce your day to day invoices – stock inventory etc.

This is an online program called Kashflow – its so easy to use – all on line – so you can access it anywhere.  It’s designed for business users – not accountants.

You can try the program FREE for 60 days, you do not need a credit card to get started. That’s how convinced we are that you will love it.

Telephone support is FREE – not that you will really need any – its that simple.